A Business Process Model is a generally used business analysis technique that describes how a business process works and how people from diverse groups work together to reach a business goal. If you have a tendency to be technology focused, a business process model can actually support you escape from the software or system effort that you cover in a use cases. If you know additional about the business than technology, a business process model is a tool you can practice to study and converse the information you have about what the business needs without getting into the technical specifics. And if technology fluctuations tend to make a lot of headache, a business process model might help you ascertain a lot of improvements you can create without stirring the technology systems at all. Let’s see what is a business process model? How you’d go about creating one? How a process is changed from a procedure?
What is a Business Process Model?
It is a step-by-step explanation of what one or more business managers do to achieve a definite goal. Those phases can be handbook, paper based, or software based. A Business Process Model also covers the deviations and exemptions in the process. For instance, if you are watching at a billing process, you may see how the accounts receivable clerk handling the case of an invalid postal code.
How Do You Create a Business Process Model?
It contains the following elements:
Statement of Scope It’s very often for one process to go into several. Name your process with a clear name in the Verb or Noun syntax and writing a starts with or ends when statement will aid you clearly recognize the scope of the process.
Desired Outcome It’s simple for a process to get embedded in how we do it here but misplace its value over time. As a Business analyst (BA), it’s also very easy to jump into the particulars of what we do before discontinuing considering why we do it. A perfect answer to why we work through this process will help your analysis.
Process Flow This is the meat of the business process model. It’s principally a list of the stages accomplished by people in certain roles. This is the main or common path through the business process.
Exceptions In addition to the main path, you want to contain variations. What happens if information on a form is unreadable, a required portion of information is not delivered, or a different form is met?
Business Rules Your process flow will assume a definite set of rules are followed or impose those rules. As processes get more difficult, it is better to break the business rules out individually so they can be more easily accomplished as they alter.
Entry Criteria and Inputs Entry Criteria classify what needs to be right in order for the process to begin. Inputs find any tangible work items someone executing the business process needs to have.
Exit Criteria and Outputs Exit Criteria classify what needs to be right when the process ends. Outputs find tangible work items made through the course of the business process.
Workflow Diagram While not required, often it makes logic to include a visual model display the main activity steps and exemptions. When many roles are involved, a swim lane diagram is a decent choice.
A Business Process Model is not a Procedure
One common mistake found when studying deliverables is that the BA will define the “how” of the business process in detail. As you do this, you begin to drop the process view and get into a procedural view of the model. A Procedure captures the precise activities such as clicks, downloading, and updating files that educate exact business user how to do their work. You’d normally see a procedure involved in an operating manual or training guide. Process seizures the order of steps at a somewhat higher level, concentrating on what needs to be done and how actions from different departments mix together. While Procedures are effective form of documentation and can be essential to train people to do their works, they tend not to attain the same objectives as processes. Because they are so rough, you misplace the big picture view of the end-to-end process.
BPMN is not essential
Business Process Model Notation (BPMN) is a visual model defining the business process. BPMN is the most usually used formal notation for business process models. Most business analysts are still using simple workflow diagrams to visualize their business processes model. Simpler models communicate the identical information and also easier for our stakeholders to understand and deliver feedback on. If your organization is properly introducing BPMN or you are dealing with a difficult business process that needs some more sophisticated modelling elements, Begin with a workflow diagram. You’ll be more self-confident in what you put together and everyone will be clever to centre more intellectual energy on receiving the process right without worrying.
A business process model aids you get to the fundamental problem. If you are seeing for ways to enlarge your role as a business analyst, a business process model is a sound choice. As software developer, learning a business process can aid you get out of the technical particulars and study further about what your business users want from your software. As a subject matter expert, learning the business process can aid you realise the upstream or downstream effect at your work or improve the work you do day-to-day. As a business analyst, learning the business process can help you notice the fundamental business need before you start stipulating the details of a solution.